RECORD YOUR GOOGLE MEET FOR FREE

 If you want to record your Google Meeting for free, there are different ways to do it. In this tutorial you will learn how to stream  it on your private FACEBOOK GROUP and record it at the same time.

Here are the requirements: 

1. A Facebook Group set to private settings where only your students are added as members. 

2. OBS Software - A free software used for live streaming. 

3. Your Google Meet. 

 Here are the steps

Dowload and Install OBS on your computer

1. Go to obs.org 

2. Click Download obs for WINDOWS. 

3. Install the OBS Software. In the obs welcome screen, click Next. 

2. In the License Information Screen, click Next

3. In the Choose Install Locaton, click Next

4. Wait until the OBS program to be installed on your computer. 

5. Check Launch OBS Studio and click Finish

Set-up your OBS to stream and record your Google Meeting

1. Open your Google Meeting and maximize its window. 

2. Here is your OBS Window. Take note that the recorded screen will show on you canvas

3. To get the screen you want to record, In your OBS Window, click the + Sign and choose Display Capture. 

4. Click OK in Create/Select Source Window. 

5. In the Properties for Display Capture, select Automatic on Capture Method and your default Display where your Google Meet Window is present then click OK. 

6. Now you should see your Google Meeting Window on your OBS. (If you are using one monitor, just minimize your OBS. 

7. Add Audo Output for in your Source

8. Click OK in Create / Select Source Window for audio output tjen select the defaul Device for your Audio Output and click OK 

9. Add also Audio output and select default device then click OK. 

10. In the Audio Mixer window, clicl the gear icon. 

11. Select Advanced Audio Properties

.

12. In  Advanced Audion Properties window, select  Monitor and Output for Input and Output Audio Capture. 

Your OBS is now ready to stream your Google Meeting. 

1. Open your Private Facebook Group 

2. Click the LIVE Video Button. 

3. Choose Go Live and click Select button. 

4. Type the title of the live video. You can include the Grade Level, Section, Topic and Quarter if you want so students can see it. 

5. In the Select a video source option, choose Streaming software and copy the Stream key by clicking the Copy button. 

6. Go back to your OBS window and click Settings. 

7. In the Settings window, select Stream Menu

8. In Stream Menu Choose Facebook Live and paste the Stream key you copied earlier in Facebook Live then click OK. 

9. Now. just click the stream button and you are ready to go. 

10. The green box below indicates that your connection status is Good. 

11. Go back to Facebook Live and click Go Live button. 

12. Do not close this window until your streaming ends. 

13. Now you can go back to your Google Meeting and start your meeting! once you are done with your meeting, Go back to OBS and click Stop Streaming. 

14. After clicking the Stop Streaming button, go back to Facebook Live and you will see the streaming automatically ends and your video was automatically saved in your Facebook Group. Now, only you and your students can view your Recorded Online Meetings. 

Student Automated Report Card Request using Google Form

This tutorial will teach you how to make a automate the report card distribution on your students. This will lesson will require you the following 

1. Create a Google form Request - A Google form where students will enter their Name and LRN. Once the LRN is entered, it will automatically trigger the form to retrived the Grades from SUMMARY GRADE SHEET of the adviser which is also located in Google Drive. 

2. SUMMARY GRADES WORKOOK - A Google Sheet Workbook containing the LRN, NAMES, and SUMMARY GRADES of the students. 

3. A REPORT CARD TEMPLATE - A Google Sheet template of official Report Card Card. 

Let us first Create the Google Form. 

Create a Google Form. A request form where students request a copy of their card in PDF format that will automatically send to their email

Steps: 

1. Log-in to your Google Account. (DepEd QC Google Account) 

2. Access our School Repository for Grades located in our Shared Drive. 

3. Right click on your Folder and Select Google Form. Make sure that the Google Form, Destination Response Sheet, Summary Grades Sheet and Report Card Sheet is located in one Google Drive Folder. 

4. In Google Form, type the title and the description of the form. 

5. Create a new question (Short Answer) for Last Name and make it a required question

6. Repeat it to First Name, Middle Name, LRN and Parent's Email. Make all required. 

7. Go to Responses and Click the Google Sheet icon. 

8. Select the default response destination and click Create. 

9. In response destination sheet, add new worksheet by clicking the Add Sheet button. 

10. Right click on new sheet then select Rename. 

11. Rename the new Sheet as variables. 

12 In cell A3, type SUMMARY and in cell B3 you will need the URL of the SUMMARY GRADES 

13. To get the URL, go back to your SUMMRAY FINAL GRADES WORKBOOK and open it. 

14. Right click on the URL of the SUMMRY FINAL GRADES WORKBOOK 

15. Select the URL and COPY it. 

16. Go back to variables sheet of response destination sheet and paste the URL with double quotes "". Note that the URL is now on cell B3. 

17. In the response destination sheet, add columns for 

AGE
SEX
FIL1

ENG1

MATH1

SCI1

AP1

ESP1

TLE1

MAPEH1

MUS1

ART1

PE1

HEA1

GENAVE1

FIL2

ENG2

MATH2

SCI2

AP2

ESP2

TLE2

MAPEH2

MUS2

ART2

PE2

HEA2

GENAVE2

18.  These new columns will hold the data for each grades per subject that will be coming from SUMMARY FINAL GRADES. 

19. Go back to SUMMARY FINAL GRADES and highlight the data starting from LRN column up to the last column where the grades are located. 

20. Now let us create the formula so we can automatically import the data needed in SUMMARY GRADES FINAL every time a student answer the form. This formula will be triggered when the correct LRN is encoded. 

First,  we will use a VLOOKUP formula. combined with IMPORTRANGE. Here the column F is where the LRN will appear. 

21 Once the formula is encoded, you need to select Allow access so the data coming from SUMMARY FINAL GRADES  will be imported. 

22. Next we need to convert the formula into an ArrayFormula by selecting the formula and press CTRL SHIFT ENTER. In this waym the formula will be automatically applied to the next cell below. 

23.  Next let's add IF, NOT, ISBLANK formula so that if there will be no data in column F2, it will not show an ERROR . 

24. Open Report Card Workbook 

25. Setup the data needed to be mail merge starting from the personal information of the student. Make sure that all are enclosed with <<data>>  

26. And the Subject Area needed. Make sure that all are enclosed with <<data>> 

27. Go back to destination response sheet and click Extension, select Autocrat and click Launch. 

28. In Autocrat, click NEW JOB. 

29. Type the Job Name and click NEXT. 

30. Choose the template you made by clicking From drive then click Next. 

31. Select your Report Card you set up earlier. 

32, Once selected, click Next. 

33. Make sure to map correctly your data from destination response sheet to your report card sheet then click next. 

34. In the File settings, click the light blue button arrow to show the tags. 

35. Select the needed tag. 

36. Select the filename bos and right click on it then select Paste. 

37. Select PDF type and click Next. 

38. In the Choose destination folder, click Choose folder. 

39.  Select the destination folder for your Report Card and click Select. 

40. Once the folder is selected, click Next. 

41. In Share docs and send emails, select Yes on Shared doc and Select No on Allow collaborators to re-share and Send from generic no-reply address then click Next. 

42. Below, input the email address in the email To box and input the Subject and Message then click Next. 

43. In the Add/remove job triggers, select No and Save it. 

44. When  your grades are readt for distribution, and the students  are ready to answer your Google form, go to Manage triggers, 

45. Select Enable Form Triggers. This will activate the mail merge once student answer your Google Form. 

46. An email will be automatically sent to students email and their parent's email 

47. The report card can be open using PDF reader. Students can either download it or save it on their Google Drive.